Square8 builds GDPR-compliant AI workers that take a real seat in a company. Each one has a name, an email address, a line manager and a clear set of tasks, and says so in every message it sends.
Good morning,
The board pack for Thursday is ready. Agenda, Q3 financials and the three decision papers are attached. Let me know if you want anything moved before I send it to the board on Tuesday.
Best regards
Sofia Marchetti
Executive Assistant
Trusted by
Not a chatbot. Not a tool. A colleague with a role.
An AI worker is hired, trained and managed like a new team member. It owns one role end to end, works inside the company's own tools, and reports to a line manager who reviews its work. You can email it or message it on Slack or Teams, and it answers like any colleague would.
Its own mailbox, its own phone number, its own place in the address book. That is the address this email came from.
Executive Assistant, Controller, HR Administrator, Support Rep. One AI worker fills one seat, not a whole department.
Work is reviewed, approvals go through a person, and sensitive steps wait for a sign-off.
Access rights are scoped like for any employee, granted by the company, and revoked in one click.
Every email, message and call from an AI worker is disclosed as such. That is the signature you clicked.
Executive Assistant. Here is what she takes off your plate
Ready to hire, live in 30 minutesBooks trips and files the expenses
Sofia works in your travel and expense tool: she books flights and hotels within your policy, collects the receipts on the way and files the expense report when you are back.
Reserves the table for your business dinner
Tell Sofia who is coming. She books a restaurant that fits and sends everyone the invitation with the address.
Keeps your week free of clashes
Sofia sets up meetings, finds slots that suit everyone and moves appointments when plans change. You only get asked when it matters.
Your day on one page at 7:30
Every morning Sofia sends a short brief in Teams: today's meetings, what needs your approval and anything that changed overnight.
Sends the recap after every meeting
After a meeting Sofia writes the follow-up in Gmail with decisions and next steps, sends it to everyone involved and chases what is still open.
Protects your focus, evenings and weekends
Sofia triages your inbox and LinkedIn messages, answers what she can and only brings you what really needs you. If you want, she also takes care of personal errands, so your evenings and weekends stay yours.
Chief of Staff. She keeps leadership aligned and decisions moving
Ready to hire, live in 30 minutesPrepares every board meeting
Clara collects the numbers, chases the decision papers and sends the board pack from Outlook, days before the meeting.
Runs the weekly agenda
She gathers topics from the team, sets the agenda in the Teams meeting, keeps time and writes up what was decided.
Tracks goals across all teams
Every Monday Clara pulls the KPIs from your systems and posts where each goal stands, with a short note on anything off track.
Chases decisions until they are done
Every decision gets an owner and a date. Clara follows up in Slack, reminds people in time and reports what is still open.
Drafts the update for the team
At the end of the week Clara drafts the CEO update in Gmail from what really happened: wins, numbers and what comes next. You review and send.
IT Security Manager. He trains your team against phishing and fraud, and keeps the proof ready
Ready to hire, live in 30 minutesTailored attacks for every person
Martin runs realistic phishing simulations, tailored to each person's role, language and past behaviour. One sentence in Teams is enough to start one.
Fake bank detail changes, safely reversible
Your finance team receives a fake change of a supplier's bank details, limited and fully reversible. Whoever checks back is confirmed, everyone else learns on the spot.
Every click becomes a lesson
Whoever clicks lands on a short page that shows the warning signs of exactly that email, followed by a 90-second training. Nobody gets named or reported.
Sees what attackers can find about you
Martin checks what is public about your company on your website, social media, registers and in the press, rates every finding and uses it for the next simulations.
Dashboard, report and certificate
Click rate, reporting rate and training progress in one dashboard. After six months you get a certificate and a report for your audits and certifications.
For any role. Our engineers build it with your team, inside your systems
Built with your team, live in 4 to 6 weeksWe start where the work happens
Our engineers sit with the people who do the job today and map how the work really runs, including the exceptions.
A job description, like for any hire
Together we write the role: tasks, KPIs, who it reports to and which steps always need a human sign-off.
Works in the tools you already use
The worker works in your ERP, CRM, finance and travel tools. Where there is no interface, it uses the browser like a colleague would.
Proven before it touches live work
Before go-live the worker replays past cases on test data, clicking through your tools like your team would. Your team checks every result.
Takes instructions like a colleague
Once live, your team simply writes to the worker in Slack. It opens SAP, does the work and reports back. Our engineers keep improving it with you.
You always know who you are dealing with. The signature you clicked is one of the guardrails, the rest sit behind it
Every message from an AI worker carries the line you clicked on. You can reply to it or ask for its line manager at any time.
Each AI worker reports to a named person at the company. That person reviews its work and signs off on anything sensitive.
An AI worker only touches the systems and data it has explicitly been granted. Nothing more, and access can be revoked in one click.
Every action is logged and attributed to the AI worker. The company can review, replay or export the record at any time.
AI workers run on Swiss and EU infrastructure and are GDPR-compliant. On request they run on the company's own infrastructure.
AI workers act only within the rules the company defines: tone, approval gates, what they may and may not do.
You bring an AI worker on board the way you would a new joiner
Tell us which role you need filled
Pick the role and we agree the scope with you: its responsibilities, systems and guardrails.
We train it on your tools and processes
Type or speak to share how you work. The AI worker learns your processes, tone and approval steps before it touches live work.
You review its work and approve what matters
See your AI workers in one dashboard, review their work and approve what matters. A person always stays in charge.
Yes. The email you received was written and sent by an AI worker that holds that role at the company. It works inside the company's own tools and follows the company's rules. If the topic needs a human decision, it brings in its line manager.
Yes. Reply as you would to any colleague. The AI worker reads and answers its own mailbox and continues the thread. If you would rather talk to a person, say so and it will hand over to its line manager.
The company that hired it, through the line manager the AI worker reports to. Sensitive steps sit behind human sign-off, every action is logged, and access can be withdrawn at any time.
An agent is a tool you prompt task by task. An AI worker owns a role end to end: a name, a seat in the org chart, scoped access, KPIs and a line manager. You manage it like an employee, not a script.
Roles with a clear process and clear tools: Executive Assistant, Controller, HR Administrator, Customer Support, Sales Development and more. One AI worker fills one seat. To cover a team, you hire several, and they collaborate like colleagues.
It depends on the role and your setup. Leave your details below and we will walk you through what your first AI worker would look like and what it would cost.
An AI worker is hired for a role, trained on your process and managed by your people. It is the colleague that is always reachable, never on holiday, and honest about what it is.
Leave your details and we will get back to you within one working day to talk about the first role you would fill.